Every order.
A clear next step.
Bring submitted items, quantities, buyer details, and order status into one workspace your team can act on.
Order managementExampleStart with structured information.
Buyers build orders from assigned products and submit their quantities and PO number. Your team receives line items that can be reviewed instead of reconstructing the request from a phone call.
Practical setup advice
A structured order still needs an operational check. Confirm the intended products, quantities, and fulfillment requirements before moving it forward.
Make status useful to both sides.
Review incoming orders, confirm them, and record fulfillment progress. Buyers have a history that includes order status and totals, while your team has a consistent place to find the details.
Practical setup advice
Use the order record as the reference when a customer asks about a purchase. Shared context helps the conversation start with the same information.
Connect confirmation to accounting.
On Growth and Enterprise, confirmed orders can create open invoices through the QuickBooks integration. Item and customer mappings connect the order with the relevant accounting records.
Practical setup advice
The invoice is available for your team to review and send. Keep that review in the accounting process, particularly when an order needs adjustments.
Before you get started.
Does SupplyDesk replace our fulfillment team?
Your team still reviews and fulfills orders. SupplyDesk organizes the information and status around that work.
Do we need QuickBooks?
No. Catalog, buyer, and order management can be used without the integration.
Connected to the rest of your operation.
What happens after a buyer submits an order?
When a buyer submits an order through their portal, SupplyDesk records the structured line items, quantities, and purchase-order reference your team needs to begin review.
Your supplier team reviews the order, confirms it, or resolves questions with the buyer. Order status stays visible to both sides while fulfillment progresses.
On Growth and Enterprise, a confirmed order can create an open QuickBooks invoice when the integration is configured. Your team still reviews and sends that invoice through its accounting process.
- Buyer submits assigned products, quantities, and PO reference.
- Supplier reviews the order.
- Supplier confirms the order or resolves issues with the buyer.
- Order status is maintained for the buyer and supplier.
- If QuickBooks is connected on an eligible plan, a confirmed order can create an open invoice for review.
- The supplier reviews and sends the invoice through its accounting process.
SupplyDesk does not replace supplier review, fulfillment decisions, or your accounting controls.
For a staged rollout, see our guide on bringing first buyers online. To baseline manual handling before changing channels, use how much time a repeat order really takes.
See how it fits your operation.
Walk through your catalog, buyer pricing, and ordering workflow with the SupplyDesk team.